Applicable to: HK Polling System mobile applications
Version: 15 June 2024
What personal information is processed and stored
The Hong Kong Freedom Beacon Inc. (HKFB) develops the above-named mobile applications on behalf of the Hong Kong Parliament Electoral Organizing Committee (HKPEOC) for use in the upcoming Hong Kong Parliament Election. HKFB and HKPEOC do not collect personal information. We do not know nor want to know who the users of our apps are.
The app however does need to process the personal information that is on the chip of the identity document, including privacy-sensitive information such as place of birth, and document number. In addition, the app scans via Optical Character Recognition (OCR) technology date of birth, date of expiry, and document number, since these are needed to get access to the information on the chip. This is a security feature of the chip, to avoid unauthorized access to its contents.
All information that can be used to identify the users is processed locally on the smartphone, i.e., the app does not send such information to a server for processing. This includes name, date of birth, and full document number. The personal information that is processed is not stored on the smartphone.
How is sensitive personal information secured?
Since all the processing of personal information is done on the phone (client only), the confidentiality of this information depends on the security of the phone. The app is designed in such a way that the information processing will not function if the smartphone is connected to the Internet. Users will have to manually disconnect their smartphones from the Internet before any information process can begin. If, for whatever reason, the users reconnect the smartphones to the Internet and / or leave the apps during information processing, the apps will immediately terminate the session and erase all data it has gathered.
Internet connection is only required for fetching polling or voting information from the server and for submission of users polling responses or ballots. When appropriate, the apps will prompt users to reconnect to the Internet to submit their polling responses or ballots. All personal data processed will be erased automatically before the Internet connection is resumed. The data that is submitted to the election or polling server (i.e. your polling responses or ballots) will be encrypted and will not contain sensitive information that could be used to identify specific individuals.
Changes in this privacy statement
This privacy statement may change from time to time. If the changes are significant or reduce the rights of users, then we will provide a prominent notice.
For any enquiries regarding this privacy policy, please contact:
Hong Kong Freedom Beacon Inc.
info@hongkongfreedombeacon.org
OR
HK Parliament Electoral Organizing Committee
info@hkparliament.com
– End of Privacy Policy for HK Polling System App and HK Parliament Voting App –
HKP Website Privacy Policy
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